Common Mistakes In E-Tendering & How To Avoid Them

Common Mistakes In E-Tendering & How To Avoid Them

In today’s competitive market, many companies have no choice but to speed up their operations with automation. That’s why e-tendering solutions have been on the rise. There are, nevertheless, several common mistakes in e-tendering that bidders should be aware of and avoid. Some of these may appear trivial and insignificant, however, they could prove decisive in you losing the bid. These include:

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Lack Of Interaction With Buyers

Many suppliers believe they’ll be unable to contact the buyer throughout the tender process; however, this is a misconception. In fact, the sooner you start interacting with buyers, the better.

According to many tendering specialists, smaller companies should attend ‘Meet the Buyer days’. This type of event gives vendors face-to-face engagement opportunities, allowing them to learn more about upcoming contracts relevant to their goods or services. 

Lack Of Attention To Details

That’s all there is to it. Many suppliers jump right in without first learning everything there is to know about the buyer’s requirements. Before you start working on your bid, make sure your company knows the tender specifications.

If you believe your company lacks the ability or resources to perform the task, it’s pointless to pursue that particular tender. The best tip for SMEs interested in working with the government is to choose deals wisely and be realistic.

Overlooking Questions

Many suppliers fall into the trap of not responding to all of the tender document questions. If you’re hesitant or confused about a subject, it’s critical to notify the buyer. There’s a good chance that another supplier is struggling with the same thing. If you don’t respond to all of the items, your tender will be tagged as incomplete, and your bid will be immediately rejected, squandering all of the time, energy, and effort you spent preparing it.


Don’t wait until the last minute to submit a bid. It’s critical that your proposal is double-checked for accuracy by at least one other individual in your company.

Dedicate ample time to double-check your answers, spelling, and grammar. You must also make certain that everything is signed; if you neglect to do so, your bid will be invalid, and all of your efforts will go to waste.

Late Submission

If you submit your proposal late, it’ll be discarded. You have to act early to have ample time to send all of your replies and references and submit them. You don’t want to leave everything to the last minute, where a minor glitch can result in total failure.

Bottom Line

There you have it. These are some of the most common mistakes in e-tendering that you need to be aware of. Of course, the biggest mistake would probably be to use an unreliable e-tendering solution that doesn’t fit your specific needs and goals.What you require is a flexible solution that’s able to be tailored to your specific situation. We at Penny provide exactly such a solution to help you stay one step ahead of everybody else! Please contact us, and let’s get started.



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Frequently Asked Questions

Penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.

  • Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc 
  • Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.  
  • History and records of requests and purchases can be extracted and tracked easily via the platform. 
  • Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.
  • Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.
  • penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.

Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.

Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.

Yes. If your product search finds no results, you can submit a non-standard request.

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