AI Procurement: What Is It & How Does It Work?

AI procurement

Many companies across different industries use ML & AI ever more every day. Procurement is no exception. Today, companies utilize AI procurement to monitor supplier performance in real-time, identify risks, classify spending, and automate routine tasks such as invoice processing.

However, there are many players on the market that don’t know what AI procurement is and how it works. We’re going to talk about both in this article.

Photo by John Schnobrich on Unsplash 

AI Procurement

Using sophisticated mathematical algorithms, artificial intelligence (AI) allows procurement organizations to tackle complicated challenges more efficiently and successfully. From “spend monitoring” to contract administration and strategic sourcing, AI can be integrated into various software applications.

Since the 1950s, artificial intelligence has been a subject of academic study, but it has found practical uses in procurement just in the last few years. On a broad level, AI refers to a group of modern computer systems able to learn and adjust their behavior. AI software is typically created to tackle complicated tasks much more effectively & efficiently than humans.

AI Applications In Procurement

Today, companies in different industries utilize AI in various aspects of their procurement operation.

Strategic Sourcing

Companies can also use NLP to collect data on vendors or specific markets over the internet to forecast prices, identify and analyze prospective new suppliers, and evaluate current supplier relationships.

Contract discussions become easier and more productive with a complete perspective of past spending, supplier compliance, and performance statistics, plus other critical data available on demand.

Spend Analytics

Spend analytics assists businesses in proactively identifying cost-cutting opportunities, managing risks, and maximizing their purchasing power.

Applying new category, sourcing, and cost management approaches requires accurate expenditure data. Procurement expenses can be divided into categories and subcategories utilizing machine learning techniques.

By augmenting this info with updated data from the web, AI-powered spending classification enables improved analysis.

Contract Management

Contract management is requisite to cover the terms, conditions, and deadlines as well as support the procedures that use the contract data, guaranteeing that your supplier relationships are practical and efficient. Businesses might deploy such systems to scan and interpret large and detailed legal documents for possible cost savings.

Machine learning algorithms can also be utilized to streamline contract management using solutions like Penny, making the auditing process easier and quicker.

Bottom Line

AI is undoubtedly on the rise. It’s now or never to acquire new skills and promote innovation. The primary objective of AI in procurement is to support rather than replace the procurement team. The introduction of AI will also create new jobs. Great leadership, innovative thinking, and interpersonal relationships cannot and will not be replaced by AI.

To keep up with the competition, you need to adopt reliable AI procurement solutions, and we at Penny provide exactly such service. Please contact us, and let’s get started. 



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Frequently Asked Questions

Penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.

  • Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc 
  • Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.  
  • History and records of requests and purchases can be extracted and tracked easily via the platform. 
  • Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.
  • Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.
  • penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.

Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.

Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.

Yes. If your product search finds no results, you can submit a non-standard request.

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