What is a Cloud-Based Procurement Management System?

What is a Cloud-Based Procurement Management System

We are living in the midst of the most significant paradigm shift in human history. Technology is on the march, and it’s only a matter of time before it destroys the old and the obsolete. The old creaky legacy systems are at the end of their rope, and traditional procurement systems are no exceptions. Read on to find out more regarding essential details on cloud-based procurement management systems.

Why Use Cloud-Based Procurement


In the age of remote work, individuals responsible for procurement can be located all around the world and across different organizations with various IT platforms. This fact necessitates companies to adopt a new comprehensive and globally available procurement management system based on cloud computing. A recent survey found that nearly half of Chief Procurement officer respondents have already steered their company toward cloud-based procurement management systems.

Cloud-based procurement systems help an organization automate all aspects of the purchasing process. These systems enable the procurement department to have oversight of everything ordered, guarantee that nothing is ordered without approval, and empowers them to obtain the best value by getting suppliers to bid for orders, combining several orders, etc.

Why Use Cloud-Based Procurement

Cloud-based procurement allows companies to streamline their procurement processes from supplier management to sourcing and invoicing. Software as a Service (SAAS) enables procurement managers to obtain their required resources at an affordable price as well as considerable flexibility and security.

For the past several years, procurement executives debated whether their respective companies are better off with cloud-based or on-premise solutions. Now, the verdict is clear, and the debate is over: cloud-hosted procurement systems are the future.

With these systems, you can easily perform all the following in one place and share the findings with anyone all around the world:

  • Create purchase orders
  • Evaluate contract terms & negotiated prices
  • Manage revisions to documents
  • Select optimal suppliers
  • Reverse auctions
  • Evaluate supplier risk
  • Keep business costs under control
  • Decrease overall transaction time
  • Process non-manual supplier invoices
  •  Invoice automation

Bottom Line

The advantages of cloud-based procurement far outweigh those of on-premise solutions. Cloud services do not require significant up-front budgets, ongoing maintenance costs, etc. Furthermore, these systems are convenient, affordable, and available worldwide, allowing access from anyplace/anytime and on any device. These are only a few of the features that make the future of procurement cloud-oriented. A technology with the potential to make or otherwise break an organization.

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Frequently Asked Questions

Penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.

  • Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc 
  • Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.  
  • History and records of requests and purchases can be extracted and tracked easily via the platform. 
  • Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.
  • Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.
  • penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.

Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.

Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.

Yes. If your product search finds no results, you can submit a non-standard request.

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