Digital Mailroom Solutions
Grab valuable data just as they arrive at your business from various sources.
Penny's Mailroom Automation
Clients want quick responses, reliable data, and automated processes. Mailroom automation creates a virtual center within your company where all mail is processed as soon as it arrives from anywhere. Next, the machine automatically takes data to the next step toward immediately taking action.
You can coordinate, automate, and monitor the entire workflow using Penny’s technology, ensuring that your clients have a top-level experience with your brand.
Lower Expenses, Streamlines Workflows & boosted Customer Satisfaction
- For quick replies to client questions, we offer automatic mail categorization and forwarding to reduce processing and response times.
- Gain real-time insight into when data enters your business while maintaining the appropriate management, control, and privacy levels.
- Reduce the costs of classifying, arranging, and manually tagging mails to increase efficiency and remove processing barriers.
Capture Everything Coming In
Penny’s Digital Mailroom Solutions processes all sorts of organized and unstructured forms, files, and documents that come in via postal mail, fax, e-mail, and other routes.
It also supports over 50 languages and can capture all sorts of content, including computer print and handwriting. Machine Learning (ML) technologies combined with new Natural Language Processing (NLP) features to provide you more flexibility when capturing and analyzing context and relationships within unstructured documents.
Optimal Classification
Thanks to ML-powered ongoing learning, Penny delivers the best data extraction and classification outcomes. Penny provides a comprehensive classification for all documents in a mailroom with different formats and details.
All incoming documents are classified by look (visual) and substance (content). Thereafter, the software will forward it to the right people and departments in your company.
Complex Content Processing
Analyzing and processing documents with complex components, such as multi-paged files and documents with long tables or recurring document segments.
Rules-Based Mechanisms
To process all physical and digital documents faster, our solutions operate on specific indexing rules to provide your workforce with error-free, actionable insights. Solid rules equal clarity and efficiency
Save Money
Spend minimal time and money to scan incoming mail at every department, direct digital documents to the right people, or incorporate them directly into your processes.
Optimal Barcode Reading
Our Digital Mailroom solution generates barcode labels to help you closely track and find every mail item. Every department or team has a special place in the mailroom, keeping everything clear, neat, and organized.
Tailored Solutions
Penny is one of the few players on the market that offers unrivaled flexibility. We can tailor our affordable solutions to your goals and needs to place you on the fast track to profit.
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Frequently Asked Questions
Penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.
- Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc
- Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.
- History and records of requests and purchases can be extracted and tracked easily via the platform.
- Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.
- Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.
- penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.
Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.
Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.
