Data-Driven Procurement: What Is It and How Does It Work?

Data Driven Procurement

Every organization’s ultimate goal is to gain a bigger market share and achieve a healthier bottom line. Data is the goldmine of the 21st century and is the single most crucial free asset organizations possess in this age of never-ending market wars. Becoming a data-driven procurement organization means using internal and external supply chain data to obtain a decisive competitive advantage and put a considerable distance between your company and its rivals.

What is Data Driven Procurement

What Is Data-Driven Procurement?

In short, data-driven procurement is defined as a procurement approach whereby gathering and analyzing data is central to the organization’s decision-making and fundamental strategies. This data is collected from various internal/external sources such as procurement, finance, business, and social media.

How Does Data-Driven Procurement Work?

The final objective of utilizing a data-driving procurement system is to achieve a more streamlined and efficient buying process. Here are a few ways big data can help your organization function more optimally:

Attain more value out of the sourcing process: By collecting and analyzing the past performance data of suppliers as well as data relating to risk assessments and current market pricing, you can choose optimum suppliers based on exact scientific parameters rather than gut feelings or existing relationships.

Forecast and identify customer demands: By analyzing data gathered from various social networks, you can forecast changing demands before they occur and improve your company’s originality and brand loyalty.

Furthermore, you can:

  • Decrease errors & redundancies
  • Improve intelligent workflow
  • Enhance transparency
  • Enforce contract compliance via constant monitoring
  • Identify critical metrics & evaluating vendor performance accordingly


In a world where data is as valuable as gold, not efficiently utilizing the information your company produces daily is perhaps the biggest waste of available resources. The future companies are those that discern the true worth of this abundant resource and put it into judicious use. Please contact us today, and we will guide you obtain the right data-driven procurement system for your business.



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Frequently Asked Questions

Penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.

  • Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc 
  • Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.  
  • History and records of requests and purchases can be extracted and tracked easily via the platform. 
  • Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.
  • Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.
  • penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.

Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.

Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.

Yes. If your product search finds no results, you can submit a non-standard request.

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