Question 1

What is penny?

Accepted Answer

Simple. Spending. Software.

As above. But, more specifically, penny is a cloud-based Procure-To-Pay system. penny helps you digitize and manage your full procurement cycle from request to approval. Manage RFQs to vendors, compare quotations, send POs and even payment. penny was designed to make things easy and consolidate all of your organization’s spending needs into one intelligent system.

Question 2

How can penny help my organization save time & money?

Accepted Answer

● Allocate, manage and monitor budgets by expense accounts, projects, departments, location, teams..etc

● Streamlining procurement means requests, approvals, and POs won’t be lost in emails or offline.

● History and records of requests and purchases can be extracted and tracked easily via the platform.

● Product requests are more accurate through the catalog, and hence avoid purchasing mistakes.

● Reports and analysis can be extracted from the platform, giving you a consolidated data center for all your procurement activities.

● penny is cloud-based and an easy to use platform. The action-board gives your team a user-friendly and simple experience.

Question 3

What is Catalog Management in penny?

Accepted Answer

penny allows you to create a catalog of your vendors’ products to give your team an e-commerce like experience when requesting products/services. With catalogs and product listings, you’ll get more accurate ordering and avoid purchasing mistakes.

Question 4

I have multiple locations and projects, can I create different catalogs for different users?

Accepted Answer

Yes. With penny, you can create multiple catalogs and assign users to their relevant catalogs.

Question 5

What is Request Management in penny?

Accepted Answer

There are three types of requests in penny;

Product / Service Request
Travel Request
Expense Request

With the product/service request, requesters can browse products from the company catalog, and submit requests in a smooth eCommerce-like experience.

The expense request helps users submit receipts for reimbursement.

The travel request helps users request for upcoming travel and upon approval communicate with the company travel agency (the travel agency as a vendor).

All requests follow the approval workflow of the company.

Question 6

What I need to request does not exist in my company catalog? Can I submit a non-standard request?

Accepted Answer

Yes. If your product search finds no results, you can submit a non-standard request.

Question 7

I have a complex procurement operation, can penny help me with my procurement needs?

Accepted Answer

Yes, penny is designed to handle complex procurement operations. We make EVERYTHING simple. Via the contract management feature, you can set the terms and conditions of your contract, and the system will recognize the products and the vendors of your request and match it with specified terms of your contract. Easy.

Question 8

What is the approval workflow in penny?

Accepted Answer

penny allows you to tailor the approval workflow per your organization’s org chart, or project needs. When creating a requisition, it will follow the internal company approval workflow before it becomes a Purchase Order and goes externally to the supplier.

Question 9

What are the different user levels in penny?

Accepted Answer

penny allows you to customize roles and privileges per your organization’s needs.

Question 10

What is Budget & Expense Management in penny?

Accepted Answer

Putting you in control of your spending is integral to our mission. penny allows you to create Expense Accounts that match your P&L, and assign budgets to them. For example, you can assign $X for your “Travel Budget” and reflect on the budget before approving a travel request. In addition, penny allows you to set budgets for cost centers like projects, departments, locations, and so much more. With penny, you can extract reports and view your spend per Expense Accounts or cost center.

Question 11

How can I assign PO’s to an Expense Account?

Accepted Answer

Two ways.

You can assign it to the product when creating a product listing, or you can assign it manually when sending a PO. Note that a PO cannot be initiated unless an Expense Account is assigned.

Question 12

What is a Workspace in penny?

Accepted Answer

A workspace is the space in which users operate in. A workspace could be a department, project, location, or whatever environment/group you need to set up. When creating a workspace, you can add users, budget, location, and other relevant information to the workspace.

Question 13

What is Vendor Management in penny?

Accepted Answer

It all starts by creating your vendor list. You can store your vendor’s info such as name, address, contact, email..etc. When submitting an RFQ, PO, or Payment, the vendors will receive the request via email. You can also store contracts and payment terms.

Question 14

What is Contract Management in penny?

Accepted Answer

penny helps you manage your contracts with vendors. With every order, the system recognizes locked prices and payment terms per stored contracts.

Question 15

Will my vendors be required to have a penny account?

Accepted Answer

No. Your vendors can still receive your order via email. Once a request is approved by you, penny will send an automated email to the vendor with your request details.

Question 16

Can my vendors have a penny account?

Accepted Answer

Yes. Vendors will be provided with a free penny Vendor Account. The penny Vendor Account will allow them to manage multiple customers and organize their sales data.

Question 17

Can I brand the email template to vendors with my brand?

Accepted Answer

Yes, email customization is available for professional and enterprise customers.

Question 18

How can vendors submit a quotation or acknowledge a PO without a vendor account?

Accepted Answer

To ease the experience to your vendors, penny allows them to take action via email. For instance, an RFQ email will allow vendors to submit a quotation via a link in the email.

Question 19

What is a Good Receipt Note (GRN) in penny?

Accepted Answer

The Good Receipt Note (GNR) is how you acknowledge the receipt of a product or service. Once you confirm the GRN for a request, the request will move to the payment stage.

Question 20

What is Payment Management in penny?

Accepted Answer

The Payment section consolidates all your due payments into one view. You can close payments by uploading a proof of payment and submitting. You can also pull reports and view payment history.

Question 21

Can I submit payments through penny?

Accepted Answer

No. penny is a tool that helps you manage your relationship and work with vendors. The payment is to be submitted outside of penny. On the other hand, the acknowledgment and proof of payment can be submitted and registered via penny. An order is not marked as complete in penny until the payment is marked complete.

Question 22

Can I pull reports and analysis on my purchases?

Accepted Answer

Yes. You can pull advance reports and analysis on your purchases and customize them to be per vendor, per team, per project..etc

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الأسئلة الشائعة

ما هو بني؟

كيف يمكن أن يساعد بني مؤسستي في توفير الوقت والمال؟

ما هي إدارة الكتالوجات في بني؟

لدي عدة مواقع ومشاريع، هل يمكنني إنشاء كتالوجات مختلفة لمستخدمين مختلفين؟

ما هو إدارة الطلبات في بني؟

ما أحتاج إلى طلبه غير موجود في كتالوج شركتي؟ هل يمكنني تقديم طلب غير تقليدي؟

لدي عملية شراء معقدة، هل يمكن أن يساعدني بني في تلبية احتياجات الطلب الخاص بي؟

ما هي إجراءات الموافقات المتتابعة في بني؟

ما هي مستويات المستخدمين المختلفة في بني؟

ما هي إدارة الميزانيات والمصروفات في بني؟

كيف يمكنني تخصيص أوامر الشراء لحساب المصاريف؟

ما هي مساحة العمل في بني؟

ما هي إدارة الموردين في بني؟

ما هي إدارة العقود في بني؟

هل سيُطلب من الموردين لدي أن يكون لديهم حساب بني؟

هل يمكن للموردين الحصول على حساب في بني؟

هل يمكنني تخصيص قالب البريد الإلكتروني للموردين وفقاً لعلامتي التجارية؟

كيف يمكن للموردين تقديم عرض أسعار أو تأكيد أمر الشراء بدون حساب مورد في بني؟

ما هو سند استلام البضائع (GRN) في بني؟

ما هي إدارة المدفوعات في بني؟

هل يمكنني إجراء المدفوعات من خلال بني؟

هل يمكنني طلب تقارير وتحليلات عن مشترياتي؟

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الأسئلة الشائعة

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هو بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} كيف يمكن أن يساعد بني مؤسستي في توفير الوقت والمال؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إدارة الكتالوجات في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} لدي عدة مواقع ومشاريع، هل يمكنني إنشاء كتالوجات مختلفة لمستخدمين مختلفين؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هو إدارة الطلبات في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما أحتاج إلى طلبه غير موجود في كتالوج شركتي؟ هل يمكنني تقديم طلب غير تقليدي؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} لدي عملية شراء معقدة، هل يمكن أن يساعدني بني في تلبية احتياجات الطلب الخاص بي؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إجراءات الموافقات المتتابعة في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي مستويات المستخدمين المختلفة في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إدارة الميزانيات والمصروفات في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} كيف يمكنني تخصيص أوامر الشراء لحساب المصاريف؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي مساحة العمل في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إدارة الموردين في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إدارة العقود في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} هل سيُطلب من الموردين لدي أن يكون لديهم حساب بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} هل يمكن للموردين الحصول على حساب في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} هل يمكنني تخصيص قالب البريد الإلكتروني للموردين وفقاً لعلامتي التجارية؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} كيف يمكن للموردين تقديم عرض أسعار أو تأكيد أمر الشراء بدون حساب مورد في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هو سند استلام البضائع (GRN) في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} ما هي إدارة المدفوعات في بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} هل يمكنني إجراء المدفوعات من خلال بني؟

.st0{fill-rule:evenodd;clip-rule:evenodd;} .st0{fill-rule:evenodd;clip-rule:evenodd;} هل يمكنني طلب تقارير وتحليلات عن مشترياتي؟